Disaster recovery planning is especially important in today’s healthcare organizations as they become increasingly dependent on information systems.
In recent times, the Cayman Islands has thankfully been spared extensive injuries or loss of lives of its residents as a consequence of a disaster such as a hurricane. While the island was saved from substantial loss of life as a result of Hurricane Ivan, Grand Cayman’s worst hurricane in living memory that hit in 2004, other countries have not been so lucky.
Severe storms of recent years that have caused loss of life include Hurricane Katrina in 2005, during which more than 1,830 people lost their lives in America alone, Hurricane Irene which caused 56 deaths in 2011, and Hurricane Sandy, last year’s “super storm” that killed 125 people in America and 71 in the Caribbean. With the intensity and frequency of hurricanes seemingly on the increase, this is certainly not a time for complacency and everyone who lives within the hurricane belt ought to ensure that they have done all they can to prepare for the season.
Vital preparations before a storm hits
It is essential to be prepared before a storm hits to make recovery as smooth as possible. There are many ways in which we can prepare for medical emergencies, should a hurricane cause severe disruption to medical services, many of which depend on a regular supply of electricity to keep supplies and equipment up and running.
Just as important as being prepared for a hurricane or similar disaster, healthcare entities – like all other organizations – should place an emphasis on disaster recovery planning and business continuity. Disaster recovery planning is especially important in today’s healthcare organizations as they become increasingly dependent on information systems.
With the adoption of electronic medical records and various types of electronic documentation and imaging applications, it is imperative that plans and solutions are in place to ensure that data can be securely stored and recovered so that business can resume following a disaster. The Cayman Islands Health Services Authority has developed a robust disaster recovery plan which includes their IT infrastructure, by ensuring data, which includes electronic medical records, are secure and hosted off-site.
Lack of electricity and power outages are a possibility following a hurricane or any other disaster. On a personal level, if constant electrical power is a requirement for your medical needs, consideration should be given to staying somewhere that has backup electrical power from a generator. This may mean leaving the area in the path of the storm.
For a healthcare organization, an alternate source of electricity is essential to ensure a resumption of operations. Backup generators provide power essential for the use of medical equipment and electronic devices and access to medical records, which are vital components in providing continuity of care.
As a part of the plan for recovery, regular testing and maintenance of back-up generators, as well as appropriate placement, is necessary to ensure that this vital resource is available following a disaster.
Ensure adequate medical supplies
When a hurricane threatens, it is very important to have a supply of prescription medications on hand, so it is worth working with your doctor, insurance company and pharmacy to obtain extra medication should healthcare facilities not be up and running immediately after a storm. Assembling basic first-aid items is another important way to prepare.
Ensuring an adequate supply of medical necessities, such as contact lens supplies, other personal supplies, hearing aid batteries, denture care products, dietary food supplements, adult diapers, feminine hygiene supplies, baby supplies, as well as pet medication and supplies, are vital steps that will allow individuals to get through the period immediately following any disaster. It is also useful to have a list of prescription medications with dosages, dosing schedules, doctors’ names and phone numbers, and pharmacy phone numbers. Include the names and phone numbers of people to contact in an emergency.
For people with chronic ailments, another consideration is to request copies of health records in an electronic format. Information should be kept with important papers in a plastic zip-top bag. Originals documents should be placed in a safety deposit box. Documents can also be scanned into a computer and stored remotely for safe-keeping. Paper copies or printouts of the documents should be in a sealed, waterproof pouch.
Emergency overseas healthcare treatment
If a storm were to cause serious injury in the Cayman Islands, it is likely for individuals would need to be airlifted to another jurisdiction, such as the United States, Jamaica or the United Kingdom. Traveling for medical reasons via either air ambulance or a charter flight means you must have the proper documentation in order to enter the country to which you are traveling, even in an emergency.
Even when urgent medical care is needed, immigration authorities require proper documentation. Without it, most countries refuse admission. It is therefore vital that travel documents for yourself and your family are always in order.
This may be critical to saving your life and the lives of your loved ones. Cayman Islands residents need to ensure that their documentation into the U.S. is in order, as this is the primary source of emergency healthcare in such a situation. It should be noted that the U.S. Visa Waiver Program applies only to arrivals on a commercial airline; people entering the U.S. on a charter or air ambulance will need a visa. The Cayman Islands Passport Office can issue waivers for Cayman passport holders but cannot issue waivers for U.K. passport holders.
Check your documents
Well before the start of hurricane season and to remain prepared in the event of any disaster, it is wise to take the following necessary precautions:
Ensure travel documents are correct and valid: passport and visa to enter the U.S., U.K., Jamaica or any other likely destination.
Check expiration dates of passport(s) and visa(s) – there should be at least six months left before the expiration date;
Holders of Caymanian passports – contact the Passport Office to have passport validated as necessary.
Examine health insurance
Health insurance is an absolute necessity should healthcare be required overseas. The cost of healthcare, particularly in the United States, is usually prohibitive, so ensure that health insurance premiums are paid and current.
Forward planning that includes a well thought-out disaster recovery plan means organizations such as the Health Services Authority are well placed to retain a continual service for its patients, providing peace of mind, even when a storm hits.
Hurricane season 2014, which runs from 1 June until 30 November, has already arrived and this means disaster preparations should have been completed, or at least well under way.
While we may all have secured our homes with the installation of hurricane shutters, filled our cupboards with nonperishable food and drink and cut down our trees and branches in readiness for the season, health-related disaster planning should be just as integral to the overall disaster plan and that goes for individuals and health service providers alike.